The University recognises and values the significant contribution that is made by its suppliers and seeks to work with the most innovative, value enhancing and competitive companies.
The University of Surrey is one of the UK’s leading professional, scientific and technological universities with a world class reputation for excellence in teaching and research. With an attractive and ever-growing campus, it supports students and leading academics in their field. It is a University that recognises academic excellence at the same time as striving to run an efficient business to maximize the services it offers to students, staff and the local community.
The University spends circa £100m per annum in both recurring non-pay and capital spend, across a diverse range of categories. It has a procurement strategy and an established framework for planning and decision making, contract management and performance measurement.
The process of placing individual orders with suppliers is largely devolved to Faculties & Departments, using an integrated purchase to pay finance system. However the end to end process is closely co-ordinated to ensure that goods & services are ordered efficiently and invoices paid promptly, whilst operating within the University’s Finance Regulations & Procurement Policy & Procedures.
The Procurement Department is responsible for ensuring that the best long term value for money is obtained with regards to all goods and services. The Department is responsible for implementing best practice and directly supporting all corporate, high value and strategic procurements.
The University of Surrey is a member of the Southern Universities Purchasing Consortium.
With effect from 1 August 2017 (the start of the University's financial year) the University, having taken advice from Queen's Counsel, has reviewed its governance and income and determined that it is not a 'contracting authority' for the purposes of the EU public procurement regime (Directives 2014/24/EU and 2014/23/EU as implemented in the UK by the Public Contracts Regulations 2015 and the Concession Contracts Regulations 2016).
However, in certain circumstances, the University reserves the right that despite not being under a general legal obligation to adhere to the EU procurement rules it may voluntarily (from time to time at its own discretion) undertake some concession and procurement exercises in accordance with the EU public procurement regime (as implemented in the UK by the above-mentioned Regulations).
Terms and conditions
Unless otherwise agreed with the University, the following standard terms and conditions shall apply to all University Purchase Orders for goods or/and (where relevant) services:
Purchase of goods terms and conditions (100.7KB)
Purchase of services terms and conditions (104.54KB)
Where goods/services required can be supplied under a Universities Purchasing Consortium Framework Agreement, this shall be the default position unless stated otherwise in the purchase order.
Each order under a framework agreement shall be in accordance with the framework terms and conditions in addition to University terms and conditions. Framework terms and conditions shall take precedence should there be any conflict with University terms and conditions.
Please contact the relevant Universities Purchasing Consortium for their terms and conditions.
Opportunities to tender
The University advertises its major tendering opportunities on In-Tend.
Supply to Surrey
The University of Surrey along with 13 other local organisations have joined Supply to Surrey to list our contract opportunities in one central place making them more transparent and easier to access for our local suppliers. To receive email alerts on new contract opportunities from these 14 organisations simply sign up at Supply to Surrey.
The Procurement Strategy typically covers a 4 year period. The intention is to refine and update, if necessary, the procurement strategy annually to reflect the dynamic and ever changing landscape within the University, the Higher Education Sector, the Public Sector and wider economy. The core 4 year strategic plan timeframe directly supports the University Strategy and the associated Finance Strategic Plan (2016-2019).
Procurement strategy (383.02KB)